Executive Assistant to the Argo Executives
Full-time | New York City
About Us:
Argo Real Estate, LLC is a dynamic, mid-sized real estate firm specializing in residential, commercial, and mixed-use properties across New York City. We pride ourselves on our innovative approach and commitment to excellence in property management, acquisitions, and development.
Position Summary:
The Executive Assistant will be assisting two Vice Presidents and will play a vital role in ensuring the seamless operation of the VP’s office. This individual will provide high-level administrative support, manage key priorities, and act as a trusted liaison between the VPs and internal/external stakeholders. This position requires exceptional organizational skills, discretion, resourcefulness, enthusiasm, and the ability to thrive in a fast-paced environment.
Responsibilities:
Administrative Support:
o Manage and maintain the VP’s calendar, scheduling meetings, and appointments.
o Screen and prioritize phone calls, voicemails, and visitors.
o Collaborates with HR for new hire appointments, offers, and follow ups.
o Prepare meeting agendas, take minutes, and ensure follow-up on action items.
o Collaborates with IT Department for any tech issues.
Prospect Pitch Coordination:
o Create and maintain reports, presentations, and spreadsheets.
o Distributes KPI reports on a weekly basis.
o Assists with managing action items, tracking deadlines, and coordinating deliverables.
o Tracks and collaborates prospect client packets for review and approval.
o Draft communications for review and approval.
Communication:
o Serve as the primary point of contact for the VP, liaising with internal teams, clients, and vendors.
o Draft, edit, and proofread professional documents and communications.
Travel & Event Management:
o Organize business travel arrangements, including itineraries, accommodations, and expense reports.
o Coordinate internal events, team meetings, and client engagements, live or zoom.
o Works with Marketing Coordinator for marketing, internal/external announcements, and communication to clients based on direction of VP.
Office Management:
o Handle confidential documents and ensure security of sensitive information.
o Manages and liaisons for the assistants.
o Collaborates with all departments to address internal and external needs.
o Manages and ensures accuracy on Board lists on shared drive and acctg. system.
Qualifications:
· 5+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or a related industry.
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM software is a plus.
· Exceptional organizational and time-management skills.
· Strong written and verbal communication abilities.
· Ability to work independently, multitask, and adapt to changing priorities.
· Professional demeanor and ability to maintain discretion with confidential information.
· Hospitality and client service oriented
· Sense of urgency to meet client and company needs
· Pep in your step, fire in your belly and twinkle in your eye
Why Join Us?
· 72 years in business throughout 4 boroughs
· Privately owned with third generation
· Diversified portfolio for a mid-size real estate company
· Collaborative and supportive work culture.
· Opportunities for professional growth within a thriving real estate company.
· Competitive compensation and benefits package.